European agricultural fund for rural development: europe investing in rural local initiative group devnya aksakovo
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- Навигация на страницата:
- 1.5.1. Procedures;
- 1.5.2. Participants.
- 2. Description of the strategy development process – methodology and approach (about 2 pages)
1.5. Mechanisms for decision-taking:The participants in the decision-taking mechanisms are the General Assembly, the Management Board, Chairman of the Management Board, the Executive Director and the Supervisory Board. The decisions are taken by association’s authorities – the General Assembly, the Management Board and Supervisory Board. 1.5.1. Procedures;1.5.1.1. Procedures for decision-taking by the General Assembly. The General Assembly is a collective superior authority of non-profit association LIG DEVNYA – AKSAKOVO, in which part take all members of the association. They participate in the General Assembly personally or through a representative. The members which are entities are represented in the General Assembly by their legal representatives or explicitly authorized individual. The authorization for participation in the General Assembly is permissible on the condition the following requirements are met:
Procedures for decision-taking by the General Assembly are described in details in (see Appendix №11). 1.5.1.2. Procedures for decision-taking by the Management Board LIG DEVNYA – AKSAKOVO is managed by the Management Board from nine members which are members of the LIG. It’s represented by its chairman. The members of the Management Board can be elected by the General Assembly for the term of 3 (three) years. Member of the Management Board can be an entity of the association as on sessions of the Board it is represented by own legal representative or explicitly authorized individual. Members of the Management Board or individuals representing entities, members of the Board is recommended to hold appropriate vocational qualification and shall mandatorily permanent address and/or work or have a seat on the territory of operation of the LIG; The procedures for decision-taking by the MB are described in (see Appendix №12).
The Supervisory Board (SB) consists of 3 individuals – members of LIG DEVNYA – AKSAKOVO who are elected by the GA for the term of five years as can be re-elected for at most two consecutive mandates. The Supervisory Board conducts sessions at least once every six months or upon request of any of its members. The chairman of the SB conducts its sessions as in his absence his functions are taken by a member of the SB who is preliminary stated. The SB’s sessions are regular if present at them are at least 2/3 of its members as decisions are taken by a regular majority. SB reports for its activity before the MB. Specific procedures The Management Board shall periodically prepare the foreseen in the Accounting Act reporting information for the association’s activity upon aboding by the principles of openness, accuracy and timely execution. Assigning independent auditors. For implementing mandatory independent audit registered auditors are determined by the General Assembly. When the General Assembly has not selected registered auditor until expiry of the calendar year he is appointed by the Management Board. Accepting annual closing of accounts The annual financial statement, the activity report and the registered auditors’ report are accepted by the Management Board after which are submitted for discussion by the called regular General Meeting. Association’s books On the sessions of the General Assembly and the Management Board kept is minutes where reflected are taken decisions. The minutes are certified by the signatures of the chairman of the respective authority and the minute’s keeper. The minutes are kept by the chairman and the Management Board. The association’s members and members of the Management Board can familiarize with the contents of the minutes. The association keeps a log of its members where written down are the names and addresses of all members, Personal No, occupation and activity as well as the name, seat and registered address, company case for court registration as well as BULSTAT of the members- entities. The non-profit organization for carrying out public beneficial activities prepares an activity report once a year which shall contain data regarding: 1. Implemented activities, the money spent on them, their relation to the objectives and program of the organization and achieved results; 2. Size of donated property and income of other activities for collecting money; 3. Type, size, value and purposes of received and granted donations as well as donators’ data; 4. Financial result; (3) The annual report and the financial statements are submitted on a hard copy and on an electronic carries at the Central Registry of YDCMA at Ministry of Justice.
These procedures settle the decision-taking regarding application of Local Development Strategy at LIG DEVNYA – AKSAKOVO. The decision-taking procedures regarding applying the Local Development Strategy are described in details in (see Appendix №13). “Procedural Manual” : 1.5.2. Participants.
(see Appendix №16).
Liable for applying the Local Development Strategy as specific authorities are determined in the employment agreement and set job description set by the Management Board’ Ensures the execution of the MB’s decisions in relation to assigned powers; Settles matters which in compliance with the Association’s Statute can be assigned by the MB.
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